Certified Scientific Material Manager

The National Association of Scientific Materials Managers, in 1990, developed and adopted a mechanism instructional program certifying the NAOSMM members (CSMM). A NAOSMM Certification Committee consisting of one (1) chairperson, three (3) committee members, and the vice president of NAOSMM, has the authority to oversee the program, approve certifications, and recommend changes.

REQUIREMENTS

1. Any member may submit to the Committee proof of completed, company-sponsored courses and or special employee seminars, (transcripts, certificates, etc.) with a letter to the Chairperson of the Committee requesting the Committee review such proof for approval and assignment of points. All courses must have been taken and completed within the last five (5) years without exception. At the time certification is awarded, all materials will be from the past five (5) years. Any submission that is older than five (5) years will not count toward the 100 points needed for certification.

2. In addition to the completion of 100 points credit, the candidate must develop a paper on a list of specific topics and submit it to the Certification Committee. The Committee will evaluate the paper which must cover six (6) of the following specific topics:

a. receiving/shipping methods and procedures
b. issuing/delivery methods and procedures
c. cataloging/coding systems
d. inventory control methods and procedures
e. obsolete material/investment recovery
f. computer information systems
g. warehousing/storage systems
h. safety/OSHA requirements as they pertain to Stores/Laboratories
i. administration/budgeting
j. TQM - total quality management/teams
k. Leadership/Personnel Management

This paper must reflect the candidate's knowledge on these subjects and is not necessarily a reflection of their specific work operation.

Each category will be graded on a 1-5 point basis per topic. A total passing grade is 20 with a minimum of 3 in each category.

If all requirements have been met, the committee will then notify the candidate and issue a Certified Scientific Materials Manager Certificate good for five (5) years.

3. The Certification Committee may also approve points in an individual case when it agrees with a request from a particular employer concerning training within the last five (5) years.

4. Vendors can be members of the organization, but cannot be certified.

Applicants must submit documentation for completion of the courses specified below. Each course will be assigned a point value based on content and length of course. In the core requirements, courses must cover at least three of the five categories in each section.

Requirement for certification include 100 points earned from the following categories:

A. BASICS (20 Points)

1. Personnel Management

a. Organizing/coordinating Work Units

b. Motivating Employees (Theories, Application)

c. Legal Aspects (Liabilities, Grievances, etc.)

d. Appraising Work Performances (Evaluation Methods)

2. Managerial Planning

a. Planning for Change

b. Stress Management

c. Conflict Management (Strategies and Procedures)

d. Goal Setting

d. Ethics

3. Communication

a. The Communication Process - Quality and Quantity

b. Report Writing

c. Delegation Techniques

d. Feedback Techniques

4. Decision Making

a. Decision Making Process

b. Factors Affecting the Process

c. Delegating Decisions, Dividing Workloads, Future Assignments, etc.

5. Leadership Patterns

a. Styles and Influences

b. Adopting and Adapting

B. Courses Specific to Scientific Materials Management (40 Points)

1. Control and Management

a. Inventory Control (Receiving, Shipping, etc.)

b. Effective Techniques of Material Management

c. Cost and Investment

2. Management Information System

a. Electronic Data Processing

b. Hardware and Software

3. Security

4. Warehousing

a. Material Handling

b. Operation and Management of a Mechanized Stockroom

5. Safety

a. Managing Laboratory Waste

b. Chemical Safety in Stockroom

c. OSHA training

CONTRIBUTIONS TO THE PROFESSION (40 POINTS)

1. NAOSMM Conference Training and Experience (maximum 20 points) - The Certification Committee will determine and approve points to be credited within this category.

2. Other conference training and experience (maximum 15 points) - The Certification Committee will determine and approve points to be credited within this category based on the subject matter of the training and experience.

3. Offices served in NAOSMM (maximum 10 points)
a. NAOSMM board officers (5 points/year)
b. NAOSMM committee chairs (3 points/year)
c. Committee members (2 points/year)

4. Articles published in trade journals, such as NAEB, NAPM, Newsline, scientific journals. The Certification Committee will determine the points to be credited with this category on a case by case basis. (maximum 10 points)

5. Management Experience (maximum 10 points)
a. Manager of other managers in scientific materials management (3 points/year)
b. Manager of stockroom personnel other than clerical staff (2 points/year)
c. Stockroom staff or does not manage anyone else other that clerical staff (1 point/year)

6. Educational courses offered by accredited colleges, correspondence schools, and special seminars in these and allied fields will be accepted by the Certification Committee with a maximum of twenty points on the following scale: 7 points for PhD level classes, 5 points for Master's level, and 3 points for undergraduate classes. When submitting hours for classes, please include a class description for the committee review. Lesser point values may apply to particular classes.

An APPLICATION FOR CERTIFICATION or LIFETIME CERTIFICATION, along with a copy of the Requirements for Certification, may be obtained by calling, faxing, writing, or e-mailing:

Chemistry Department C-141 University Center, MI 48710 Phone: 517-686-9272 FAX #: 517-686-8736 email: slime@alpha.delta.edu

Michael Garlick
Lab Manager/CHO
Delta College
Chemistry Department, C-141
University Center, MI 48710
Grand Rapids, MI 49546

Phone: (989) 686-9272
FAX: (989) 686-8736
Email: slime@alpha.delta.edu

LIFETIME CERTIFICATION

1. Renewal of the Certified Scientific Materials Manager Certificate shall be granted after evidence of continued education and contribution to the profession shown through participation in the Certification Continuing Education Program and completion of fifty (50) points. These must be earned after certification was designated. Failure to apply for lifetime certification prior to the expiration of the original certification results in the deletion of the C.S.M.M.
2. Recertification criteria alternatives:
a. Conferences will be allowed to count according to CEU's issued (e.g., 1.4 CEU credits will be 14 points)
b. Points for classes and presentations as outlined above.
c. Continued contributions to the profession as outlined above.
d. Upon one renewal of certification, members become certified for life.
e. Failure to renew certification results in automatic deletion of the C.S.M.M. and the candidate must redo all aspects of the original requirements.

ALL MATERIALS for certification or recertification must be received no later than May 15 for the certification to be granted at that year's annual conference.

REQUIREMENTS
	1.	Any member may submit to the Committee proof of completed, company-sponsored courses and or special employee seminars, (transcripts, certificates, etc.) with a letter to the Chairperson of the Committee requesting the Committee review such proof for approval and assignment of points. All courses must have been taken and completed within the last five (5) years without exception. At the time certification is awarded, all materials will be from the past five (5) years. Any submission that is older than five (5) years will not count toward the 100 points needed for certification.
	2.	In addition to the completion of 100 points credit, the candidate must develop a paper on a list of specific topics and submit it to the Certification Committee. The Committee will evaluate the paper which must cover six (6) of the following specific topics:
		a. receiving/shipping methods and procedures b. issuing/delivery methods and procedures c. cataloging/coding systems d. inventory control methods and procedures e. obsolete material/investment recovery f. computer information systems g. warehousing/storage systems h. safety/OSHA requirements as they pertain to Stores/Laboratories i. administration/budgeting j. TQM - total quality management/teams k. Leadership/Personnel Management
	This paper must reflect the candidate's knowledge on these subjects and is not necessarily a reflection of their specific work operation. Each category will be graded on a 1-5 point basis per topic. A total passing grade is 20 with a minimum of 3 in each category. If all requirements have been met, the committee will then notify the candidate and issue a Certified Scientific Materials Manager Certificate good for five (5) years.
	3.	The Certification Committee may also approve points in an individual case when it agrees with a request from a particular employer concerning training within the last five (5) years.
	4.	Vendors can be members of the organization, but cannot be certified.

A.	BASICS (20 Points)
	1.	Personnel Management
		a. Organizing/coordinating Work Units
		b. Motivating Employees (Theories, Application)
		c. Legal Aspects (Liabilities, Grievances, etc.)
		d. Appraising Work Performances (Evaluation Methods)
	2.	Managerial Planning
		a. Planning for Change
		b. Stress Management
		c. Conflict Management (Strategies and Procedures)
		d. Goal Setting
		d. Ethics
	3.	Communication
		a. The Communication Process - Quality and Quantity
		b. Report Writing
		c. Delegation Techniques
		d. Feedback Techniques
	4.	Decision Making
		a. Decision Making Process
		b. Factors Affecting the Process
		c. Delegating Decisions, Dividing Workloads, Future Assignments, etc.
	5.	Leadership Patterns
		a. Styles and Influences
		b. Adopting and Adapting
B.	Courses Specific to Scientific Materials Management (40 Points)
	1.	Control and Management
		a. Inventory Control (Receiving, Shipping, etc.)
		b. Effective Techniques of Material Management
		c. Cost and Investment
	2.	Management Information System
		a. Electronic Data Processing
		b. Hardware and Software
	3.	Security
	4.	Warehousing
		a. Material Handling
		b. Operation and Management of a Mechanized Stockroom
	5.	Safety
		a. Managing Laboratory Waste
		b. Chemical Safety in Stockroom
		c. OSHA training

CONTRIBUTIONS TO THE PROFESSION (40 POINTS)
	1.	NAOSMM Conference Training and Experience (maximum 20 points) - The Certification Committee will determine and approve points to be credited within this category.
	2.	Other conference training and experience (maximum 15 points) - The Certification Committee will determine and approve points to be credited within this category based on the subject matter of the training and experience.
	3.	Offices served in NAOSMM (maximum 10 points) a. NAOSMM board officers (5 points/year) b. NAOSMM committee chairs (3 points/year) c. Committee members (2 points/year)
	4.	Articles published in trade journals, such as NAEB, NAPM, Newsline, scientific journals. The Certification Committee will determine the points to be credited with this category on a case by case basis. (maximum 10 points)
	5.	Management Experience (maximum 10 points) a. Manager of other managers in scientific materials management (3 points/year) b. Manager of stockroom personnel other than clerical staff (2 points/year) c. Stockroom staff or does not manage anyone else other that clerical staff (1 point/year)
	6.	Educational courses offered by accredited colleges, correspondence schools, and special seminars in these and allied fields will be accepted by the Certification Committee with a maximum of twenty points on the following scale: 7 points for PhD level classes, 5 points for Master's level, and 3 points for undergraduate classes. When submitting hours for classes, please include a class description for the committee review. Lesser point values may apply to particular classes.

LIFETIME CERTIFICATION
	1.	Renewal of the Certified Scientific Materials Manager Certificate shall be granted after evidence of continued education and contribution to the profession shown through participation in the Certification Continuing Education Program and completion of fifty (50) points. These must be earned after certification was designated. Failure to apply for lifetime certification prior to the expiration of the original certification results in the deletion of the C.S.M.M.
	2.	Recertification criteria alternatives: a. Conferences will be allowed to count according to CEU's issued (e.g., 1.4 CEU credits will be 14 points) b. Points for classes and presentations as outlined above. c. Continued contributions to the profession as outlined above. d. Upon one renewal of certification, members become certified for life. e. Failure to renew certification results in automatic deletion of the C.S.M.M. and the candidate must redo all aspects of the original requirements.